Grok Bot use cases that involve Gmail, as described by their authors. 8 so far.
Text or call a Google Voice number with a secret word and a request, and the bot handles it and texts back, even from a flip phone.
Setup: Free Google Voice number plus Gmail; only listens to the owner's number and secret word; three permission levels, with money, deleting or contacting someone new waiting for an in-app tap; texts capped at 20 a day. Author says a template link is in the post.
Sorts forwarded client emails, briefs the right agent and flags what needs the author.
Setup: Gmail filters forward client emails to the email address of the author's chief-of-staff bot.
Logs every promise with owner and due date, checks twice a day, and flags who has gone quiet.
Schedule: Twice daily + weekday mornings
Setup: CSV ledger built from Gmail, Calendar, Slack and calls; weekday morning brief. Author credits it with catching a stalled proposal.
Template: Shared by the author ↗
A chief of staff for client priorities plus bots for production monitoring, data takedowns, inbox cleanup and Linear triage.
Schedule: Daily / weekly
Setup: Chief of staff reads Slack, Linear, GitHub, Gmail, Calendar and Notion; a monitor watches Vercel logs, the database, GitHub and support email; a privacy guard re-checks takedowns weekly; others triage spam, LinkedIn DMs, iMessage and physical mail via Earth Class Mail's MCP.
Every email is copied to the bot's own address; it only flags what needs a decision and checks spam twice a day.
Schedule: On email + twice daily
Setup: Gmail forwarding to the bot's claimed address wakes it on each email. It never replies on its own.
Scans Gmail daily for phishing, fake invoices and impostor alerts, with a 0-100 risk score and the red flags.
Schedule: Every morning
Setup: Reads current alerts from the FTC, FBI, BBB, CISA and AARP daily. Read-only: never clicks, replies or deletes.
Template: Shared by the author ↗
Watches personal inboxes, surfaces time-sensitive items, and drafts replies ready to send with one click.
Setup: School announcements, calendar events and bank updates get surfaced.
Checked with the Tokyo property manager in Japanese, then opened the Starlink return and refund ticket.
Setup: Author says he spent under 30 minutes total and barely opened Gmail or Starlink.